Addition of New Directors

A Director of a Company is a person that is elected by the shareholders to manage the affairs of the company as per the MOA and AOA. As the company is an artificial person it can only act through the agency of a natural person. Thus, a director has to be a living person and the management of the company is entrusted to its Board of Directors. The appointment of the Directors can be required from time to time based on the requirements of the shareholders of the business.

How to add a Director to a Company?

In a Private Limited Company, the Directors of the company play a crucial role in the functioning. The conduct of the business and the day-to-day decisions are made by the Directors. The Directors happen to be the key people in which the shareholders of the company trust to invest their money.

The first step is to obtain the consent of the proposed directors:

The consent of the proposed director is necessary, according to form DIR-2 this is a very crucial document and the company is required to obtain the Form DIR-2 before proposing him to the Director of the Company.

Digital Signature Certificates of the Proposed Directors:

In case the proposed directors of the company do not have Digital signatures, they need to obtain a DSC. Apply for DSC now.

Get the Director Identification Number (DIN):

In case the Proposed Director does not have a DIN, then the company should apply for the DIN of the proposed person. This resolution is to be attached to the form DIR3. This DIN that is allocated once can be used for a lifetime. DIN can be obtained for any person who is above the age of 18. Also, the nationality of the proposed does not matter. Hence, the Indian Nationals, Non- Resident Indians, and Foreign Nationals can obtain the DIN and be appointed as Directors in a Private Limited Company in India.
The Company should obtain all the KYC Documents along with the necessary educational qualifications documents as per the conditions of the job. Also, there is no minimum education qualification to hold the post of Director in the Company in India.

Who is a Director in a Private Limited Company?

The Companies Act,2013 defines the term Director as someone who is appointed to the Board of a Company. The Board of Directors is a group of those individuals who are elected by the shareholders of the company to manage the affairs of the company. As a company is an artificial legal person that is created by law, the company can act only through the agency of natural persons. The Directors can only act through Human beings and the Directors through whom the company mainly acts. The Board of Directors is that body of individuals on which the management of a company is entrusted.
According, to the other definitions a Director is someone who administers, controls, or directs something. A Director is someone who supervises, controls, or manages. He is a person who is elected by the shareholders of a company to direct a company's policies; he is a person appointed or elected under the law, and who is authorized to manage and direct the affairs of the Company.

Types of Director in Company

Managing Director

A Managing Director is a director by the virtue of Articles of Association of a company or an agreement with the company or a resolution passed in the general meeting or by the Board of Directors. As the board of directors is entrusted with the substantial powers of management of affairs of the company.

Whole-time Director or Executive Director

Someone who is in Full-time employment of the Company is an executive director or the whole director.

Ordinary Director

An ordinary director is a simple director who attends the Board meetings of a company and participates in the matters that are put before the Board of Directors. These Directors are not whole-time Directors or Managing Directors.

Additional Director

An additional director is an individual that is appointed by the Board of Directors between the two annual general meetings subject to the provisions of the Articles of Association of a Company. The additional directors should hold office only till the date of the next annual general meeting of the Company. However, the number of directors and the additional directors of a company together shall not exceed the maximum strength that is fixed for the Board of Directors by the Articles of Association.
The Board of Directors in the general meeting to act for a Director called the original director during his absence for not less than three months. In most cases, the alternate directors are appointed for a person who is non-resident Indian or for the foreign collaborators of a company.

Professional Director

A professional Director is a director with professional qualifications and does not have any pecuniary interest in the company. These professional Directors are sometimes appointed on board to utilize their expertise in the management of the company.

Nominee Director

Banks and the private equity investors who provide equity assistance to a company generally impose a condition to appoint their representative on the Board of the concerned company. These nominated persons are called the Nominee Director.
In the case of a One Person Company, a nominee director is an individual who is nominated by the sole Director of the One person company to take o
ver the affairs of the OPC in case of death or incapacitation of the sole director.

Maximum and Minimum Number of Directors in Private Limited Company

A corporate body of the business entity cannot be appointed as a Director in a private limited company. Hence, only an individual can be appointed as a Director in a Company. A Private Limited company can have a maximum of fifteen directors and the number of directors can be increased further by passing a special resolution.

How many minimum directors can the following entities have?

Private Limited Company - Can have a minimum of two directors.
Limited Company - Minimum three directors.
One Person Company - Minimum one director.

Director in Private Limited Company – Residency Requirement

There is no such requirement according to the Companies Act,2013 that prohibits appointing of any person who is a foreigner or the NRI as the Director of the Company. Section 149(3) also provides that every company shall have at least one director who has stayed in India for a total period of not less than one hundred and eighty-two days in the previous calendar.

Women Director Requirement in Company

At least one woman director is to be appointed in case of Listed companies and limited companies that have a paid-up share capital of Rs.100 crore rupees or more or turnover of Rs. 300 crores.


  • DIN Number Registration and Search
  • Articles of Association (AOA)
  • Guide to Annual General Meeting

Add Director FAQ's

Directors are crucial for managing daily operations and strategic decisions, ensuring the company's growth and compliance with shareholder expectations.

To accommodate growth, bring in new expertise, or meet shareholder demands, ensuring the company remains agile and competitive.

Directors are categorized as Executive, Non-Executive, and Independent, each with distinct roles and responsibilities in the company.

A minimum of two and a maximum of fifteen directors are mandated, with provisions to exceed this limit through a special resolution.

Sections 149, 152, 161, and 164 of the Companies Act, 2013, are pivotal for outlining director appointment procedures and qualifications.

Factors include the need for new skills, strategic control maintenance, board performance revitalization, and legal compliance.

Candidates must be over 18, not disqualified under the Companies Act, and receive consensual agreement for the appointment.

Essential documents include PAN Card, proof of identity and residence, a recent photograph, and a Digital Signature Certificate (DSC).

Reviewing the company's AOA to ensure it allows for the addition of directors is the initial step.

Directors are appointed through a resolution passed at a General Meeting, either an AGM or an EGM, as per company needs.

DIN is a unique identifier required for anyone looking to be appointed as a director, ensuring legal compliance.

Form DIR-2 is the consent form from the prospective director, signifying their willingness to take on the role.

It outlines the terms, roles, and responsibilities of the new director, formalizing their appointment.

Form DIR-2 (consent) and Form DIR-12 (particulars of appointment) must be filed with the ROC within 30 days.

It ensures the company maintains accurate records of its board members, reflecting current management.

The company must update the director's details with the GST Network and tax authorities to ensure compliance.

The process includes reviewing AOA, holding a general meeting, obtaining DIN and DSC, director's consent, issuing an appointment letter, regulatory filings, updating the Register of Directors, and tax records.